Staff holiday management software & booking system

A holiday management system is simply a tool that helps businesses manage staff holidays and time off. It has many names! Sometimes people refer to it as an annual leave booking system, an employee holiday tracker, a staff holiday booking system or even annual leave software.

Instead of relying on spreadsheets, emails, or paper forms, it's a centralised easy-to-use platform where staff can submit holiday requests and managers can approve or decline them. It gives everyone a clear view of who's off and when, making it much easier to plan and ensure there's enough cover.

Holiday management software calculates staff annual leave using a formula based on your employees' contracts and working hours.

Our online staff holiday planner also automatically takes into account things like bank holidays and holiday carry-over, and even handles the calculations for part-time workers and pro-rata leave. It also helps you tracks all types of leave - whether it's annual leave, sick leave or any other type of absence - giving you a handy overview of all employee time-off. To make things even smoother, we integrate with Xero, the payroll and accounting software, so you can ensure holiday pay is calculated and paid correctly.

...at least twice the amount of time beforehand as the amount of leave that is being requested.

With a staff holiday planner, there’s no risk of human error or misplacement. It’s faster, more accurate, and accessible from anywhere. Spreadsheets may suffice for small teams, but they’re no match for the efficiency and clarity of an automated system.

Absolutely. Breathe’s employee holiday planner is designed for flexibility, allowing you to manage multiple teams and locations seamlessly. It’s perfect for businesses with different setups, no matter how they're organised.

An online staff holiday planner includes automated leave tracking, real-time visibility of holidays, secure cloud storage, team calendars, and mobile-friendly access – all designed to make managing holidays a breeze.

With Breathe, you can easily manage all sorts of leave requests. Of course, it handles your standard holiday requests and annual leave, but it's also great for keeping track of any sickness leave, flexible working arrangements, and any other kind of absence your business needs to monitor. It's all about giving you a clear picture in one place, so you can plan effectively and keep things running smoothly.

It can tricky when two or more employees want to take the same time off, but Breathe can help you manage these situations smoothly.

Make sure everyone can easily see who else is off

With Breathe, employees can view a team calendar, so they can have visibility when planning their holidays and avoid submitting leave requests that clash.

Set holiday limits

To make managing time off even easier, Breathe lets you set limits for how many people can be off within a department at any one time. The system can even auto-approve leave requests until that limit is reached, saving you time and hassle.

Have a clear policy in place

It's always a good idea to have a clear and fair policy on how you'll handle overlapping requests. This might be based on things like "first come, first served", or business needs at that time.

Use Breathe to track and manage requests

When you receive leave requests, Breathe will tell you exactly when they were submitted and whether they conflict with any other annual leave that's already been booked or requested, helping you make quick and informed decisions.

Communicate holiday decisions clearly

Breathe gives you the option to provide a reason if and when you reject a leave request, so you can avoid any misunderstandings and keep things fair.