All your employee data, in one HR database
Wave goodbye to spreadsheets
Wave goodbye to spreadsheets
With all HR data stored in one secure place, HR teams can easily manage everything from leave & sickness to one-to-ones & objectives, documents, expenses - and so much more.
Give your people more control and free up HR time with employee self-service. On average, HR teams save 4 hours per week by giving their employees the power to self-serve with Breathe.
It lets your employees easily book holidays, submit expenses, view documents, and update their details all in one simple system.
Workers can also get more involved in performance management processes like reviews and objective setting, while you can cut costs and focus on what matters most.
Breathe is super user-friendly and intuitive, making it a breeze for staff to make the most of its features. Because it’s been designed with mobile in mind, employees can handle their HR admin as easily as they’d order a pizza or message a colleague. And, because Breathe is so simple-to-use, you’ll love using it as much as your staff do.
81% of Breathe users agree - Since implementing Breathe, our ability to manage and access employee data has significantly improved.
- Breathe HR 2025 customer survey.
Safeguarding your employees’ personal data is a huge responsibility for your company. Failure to do so could see you fined millions of pounds and do untold damage to your reputation.
With Breathe’s employee database software, you can leave these worries behind. All personal data in Breathe is stored to the highest GDPR-compliant security standards, with granular privacy and sharing settings letting you decide who sees what and when.
A centralised HR database helps keep HR simple. It gives you one secure place to store all your employee data, making things easier for everyone. With all your people info tidy in one spot, you won't waste time hunting around for files. This means less time on HR admin and more time for what really matters. Ultimately, it lets you look after your people better, right from their first day to their last.
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Test drive all features for FREE
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Use your own data to see the system in action
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Try for 14 days - no card details required
During your trial, you'll be in the driving seat and have the freedom you need to experience our HR software first-hand. There's absolutely no obligation to buy, and while we offer a self-service experience, our friendly support team will be on hand if you need them.
At Breathe we believe people are a company’s greatest asset. To keep them happy, our HR software allows them to create schedules, track hours, and keep on top of their training, giving them far greater autonomy over their work lives. If you take care of your staff, they’ll take care of your business.
Perhaps you’ve made changes to your work from home policy, or maybe there’s a new procedure concerning fire safety everyone needs to know about. Whatever the communication, Breathe lets you quickly get documents out to employees – and track who’s acknowledged it – all from one central system.
Keep your staff connected on the go by sending company announcements to the Breathe mobile app in an instant. Or, set up email reminders to ensure important tasks are completed. It's employee engagement made easy.
Making business-critical decisions has never been easier thanks to the wealth of data at your fingertips, but making sense of this data has historically been tricky. Not with Breathe. Our smart report library keeps you in the know, letting you spot key trends and base your decisions on real data.
Breathe HR is designed to fit right in with your business. It's flexible so you can switch features on or off as you need them, set up custom working patterns, and personalise holiday and sickness allowances for each person. You can even customise the drop-down lists within the system to use language that is specific and familiar within your industry.
Plus, with optional add-ons for expenses, recruitment, learning and rota management, you can build a centralised HR system that really works for you and your people.
If you can get online, you can access your HR and personnel data – easily and securely.
Monitor absence & sickness with the manager dashboard, calendar and reports functionality.
We know that keeping your employee information organised and secure is essential. Here's how we make that happen:
Your data's in safe hands.
Access anywhere, anytime.
Connect your systems.
We handle the tech stuff.
What is an HR database and how does it differ from employee database software?
People often use 'HR database' and 'employee database software' interchangeably. They both refer to software, like Breathe, that lets HR teams manage employee data safely, securely and digitally.
But here's the thing: Breathe can do so much more than just store records. It's designed to help you with all your HR needs. You can easily track holidays, manage performance and onboard new hires, all in one place.
What should I consider when looking for employee database software?
When choosing employee database software, it's important to think about what your business and HR team needs. Make sure to consider:
Can the HR database system scale?
You need a solution that can keep up with business growth and an increasing number of employees. Breathe scales according to the number of employees, up to a maximum of 250.
Is it easy to use?
Breathe offers user-friendly dashboards, is super easy to learn and straight forward to use. Try it out and see for yourself with our 14-day free trial.
Can the HR database system integrate with other systems?
Some do. Breathe offers an open-source API which enables you to easily integrate with other systems in your business.
What support will you get from the software provider?
Every provider is different. At Breathe, we offer comprehensive support - from user guides and online chat to a full concierge service for onboarding all your HR data.
Does it meet industry security standards and your business's own requirements?
When choosing your employee database software, it's a really good idea to look for providers with ISO accreditation. It's a bit like a stamp of approval that says they take quality and security seriously and are always working to keep your data safe and secure. At Breathe, we're ISO 27001 accredited and GDPR compliant, so you know you can trust us when it comes to your staff's data.
What kind of information can I store in Breathe?
With Breathe HR, you can keep all your employee information in one, secure place. This includes things like contact details, job information, holiday and sickness records, and any other documents you need to keep on file. It's all about making it easy for you to manage your people.
Is there a limit to the amount of data I can store?
Our employee database software is built to grow with your business, up to a maximum of 250 employees, and you'll have unlimited online document storage.
How do I add new employee information to the system?
Adding new employee information is straightforward. We make it easy to get new team members set up with our data import function and employee information data templates. Haven't got time to do the initial set-up? We offer a concierge service so we can handle this for you.
Can employees update their own information?
Breathe HR has employee self-service features that allow your staff to manage their own details, whether it's updating personal information or booking holidays. This can help save you time and give your staff more control. But don't worry - you can set specific user roles to manage who can see and change what.
What happens to leavers data?
Our software helps you support your people throughout their journey. When an employee leaves, their record is updated and they will lose access to the system. But, of course, HR teams can securely store and view employee data for as long as needed, in line with GDPR guidelines.
What features are included in the core Breathe HR database?
Employee data records.
Contract and document management with unlimited document storage.
Holiday and leave management.
Sickness tracking.
Flexible working.
New hire onboarding and offboarding.
Performance Management including objective setting and one-to-one's.
Employee engagement tools such as our Kudos system, Burnout monitor, employee suggestions, employee NPS and company announcements.
Dashboards and reports.
Role-based access.
Is Breathe easy to use, even if I'm not tech-savvy?
Absolutely. Breathe is simple and user-friendly. You don't need to be a tech expert to use it - it's made to take the hassle out of HR and speed up your HR processes.
What are the system requirements for Breathe HR?
Breathe is a cloud-based HR database system, so you can access it from anywhere with an internet connection. This means there's no complicated system requirements to worry about.
How does employee self-service benefit employees?
Employee self-service is all about empowering your staff and making things easier for everyone - it's a real win-win! Instead of having to contact HR for basic requests, employees can quickly access and update their own information, book holidays and report sickness whenever they need to. This saves time for both you and them. What's more, when people feel trusted and in control, they tend to be happier and more satisfied at work.