Employee onboarding

Employee onboarding software is a digital tool that helps HR teams manage and improve the way new hires are welcomed into a business. It guides new employees through essential onboarding tasks like learning company policies, and getting to know their new team—all in one place.

Sometimes called onboarding HR software, HR onboarding software, or an employee onboarding platform, it’s designed to make the onboarding process smoother, more consistent, and less time-consuming.

The best employee onboarding software also supports legal compliance, tracks progress, and helps create a great first impression—setting the foundation for long-term success and retention.

Employee onboarding software helps HR teams cut down on admin by automating repetitive tasks and HR processes like paperwork, document sharing, and task tracking. Instead of chasing new starters for forms or sending reminders manually, onboarding software handles it all behind the scenes—giving HR professionals more time to focus on people, not processes.

A great onboarding process should cover more than just the basics. It should include welcome messages, introductions to team members, access to company policies, and tasks like reading the employee handbook or uploading documents. Onboarding software makes it easy to deliver this consistently, so every new hire has a positive onboarding experience.

A strong employee onboarding process helps new team members feel welcome, prepared, and confident in their new role. It builds early engagement, reduces first-week nerves, and lays the groundwork for productivity and retention. With the right onboarding HR software, you can make that first impression count.

The length of the onboarding process can vary depending on your company, the role, and what your new hires need to get started but for an employee to feel fully integrated, it can take anywhere from 90 days to a full year. That said, the first few weeks of the onboarding experience are critical if you want to engage and retain new team members.

Using onboarding software makes it easier to manage this process at your own pace. You can create tailored onboarding workflows, set deadlines for onboarding tasks, and give new hires everything they need to settle in smoothly. With the right onboarding solutions in place, your team can stay on track, stay compliant, and give new starters the best possible first experience.

Yes—onboarding software is ideal for remote teams. With a good onboarding system in place, new hires can access everything they need online, from welcome emails to compliance documents. It keeps things organised, supports a smooth onboarding journey, and helps remote employees feel connected from the start.

Our employee onboarding software helps new employees feel welcomed and confident before their first day. You can send a personalised welcome email, share helpful resources like company policies and team info, and give early access to the onboarding portal—all in just a few clicks.

New hires can complete simple onboarding tasks, explore key documents, and start to feel part of the team before they even walk through the door. It’s a people-first way to create a positive onboarding experience, build early engagement, and set the tone for a smooth start.

A structured onboarding process gives new hires everything they need to get up to speed quickly. By using onboarding software to guide them through key tasks, share important documents, and introduce team members from day one, you’re removing guesswork and building confidence from the start.

The right onboarding workflows help new employees settle in faster, understand their responsibilities, and feel part of the team—so they can start contributing sooner. It’s a simple way to improve the employee onboarding experience and reduce time-to-productivity without adding to your HR team’s workload.

Giving regular feedback during the onboarding process helps new hires feel valued, supported, and clear on how they’re doing—which can boost both job satisfaction and retention.

With Breathe’s employee onboarding software, you can build feedback touchpoints into your onboarding workflows. Whether it’s through check-in tasks, shared documents or follow-up notes from 1:1s, you’ll have a structured way to support new team members from day one. It’s all about creating an onboarding experience that feels personal, consistent, and designed to help people thrive.

Breathe is designed specifically for small businesses, so it’s simple to use and quick to set up. You can customise onboarding workflows, assign onboarding tasks, and track progress with ease to ensure a positive employee experience and successful onboarding.