Home
HR Software
Expenses

Trustpilot

Expense management software that keeps things simple

Handle expense claims, approvals and company spending in one place, connected to your HR software. 

Breathe Expenses dashboard showing company expenses

Loved by 17,000+ UK SMEs

Wrexham FC RSPCA Scrub Daddy West Sussex Mind Royal Philharmonic Orchestra Brixton Brewery Ecologi Dryrobe Sussex Wildlife Trust

Your team's already here. Now their expenses are too. 

Expense management software that fits into the way you already work, your team can submit claims quickly, managers can review and approve with ease, and you get better visibility of what's being spent, all from the same place you manage your people. 

No separate systems, no extra logins. Just a simple online expenses system connected to your HR, so employee expense management doesn't mean more admin. 

Graphic of a man working when notified that his expense claim has been approved on Breathe HR

Less chasing. More clarity. Better control of staff expenses.

From submitting claims to setting spending rules, Breathe's expense tracking software gives your team a simpler way to handle the day-to-day. 

Keep claims moving

Make it simple for your team to submit expense claims and upload receipts. Managers can review and approve without the back and forth, from the employee expenses app or desktop. 

Graphic of a mobile with a map and location selector to demonstrate how the Breathe HR Expenses add on works.

Stay in control of spending

Set expense rules that match your company policy, including spending limits and a built-in mileage calculator. Employees are warned before submitting, so there are no surprises. 

Graphic showing how the built-in spending limits would work when submitting an expense claim.

See what's being spent

Use Breathe's expense tracking software to keep an eye on employee spend management from one dashboard. Download receipts and export data whenever you need them, ready for payroll. 

Graphic showcasing the company expenses dashboard in Breathe HR's Expenses add on module.
Graphic of a mobile with a map and location selector to demonstrate how the Breathe HR Expenses add on works.
Graphic showing how the built-in spending limits would work when submitting an expense claim.
Graphic showcasing the company expenses dashboard in Breathe HR's Expenses add on module.

Our survey says...

 In our 2025 customer survey, we asked Breathe users how our software supports their day-to-day HR. Their answers show the real impact Breathe is having on teams like yours. 

0%

"The Breathe platform is intuitive, easy to use, and requires minimal training for my team."

0%

"Breathe’s security and data protection standards give us confidence in handling sensitive employee information."

0%

"Whenever we need support, Breathe’s support team is responsive, helpful, and resolves issues quickly."

Breathe makes HR admin a breeze

With 40+ features and growing, Breathe makes HR admin easy for businesses with up to 250 people. 

Trustpilot

What our customers say about Breathe

We've been building Breathe alongside small businesses for over a decade. The reviews below are a small snapshot of what those teams have to say. 

Breathe HR is fabulous!

Breathe HR is a great system, it is easy to use, employees like it, and my clients love it too. 

I use the system myself in my own business, and it helps me to keep track of my employee's progression, streamlines the onboarding process, manage absences with its handy reporting tools and even complete expenses with ease. 

Natalie Ellis

Really pleased with it

The system is great. It's really easy to use and understand, even for a non HR person. The systems especially the expenses are well thought out and easy for the employee and manager to use and access.

Hannah

Excellent system and customer service

Moving to Breathe has been amazing! We have 45 staff and this system is easy to use, super fast replies to any queries and great add on packages! Couldn't ask for more from a HR Expenses system. 

Tammy Mcgill
See more reviews

Frequently asked questions

 

  • Can I submit expenses on the mobile app?

  • Does Breathe integrate with payroll providers?

  • Can I buy the expenses module on its own?

  • How much does the expenses module cost?

Join over 17,000 SMEs that choose Breathe as their #1 HR software provider

Group 29 Group 29 (1)