Employee expenses management software

Expense management is the process of tracking, controlling, and reimbursing employee expenses incurred during business activities. It involves recording expenses such as travel costs, office supplies, and client entertainment, submitting claims with supporting receipts, and approving these claims efficiently.

Employee expense management helps businesses maintain financial control, reduce manual data entry, and streamline workflows, ensuring that company spending stays within budget and complies with company policies. Using a dedicated employee expense management software simplifies this process by providing a user-friendly interface for submitting expenses. This not only saves time but also minimises human error, giving finance teams the tools they need to manage expenses effectively.

Additional modules are chargeable and can be turned on & off as you need them. Everything else is included in your Breathe monthly plan, see exactly what's included here.

Check our pricing for more information.

Other features may be dependant on your plan size.

*After free trial period, financial user permissions available on Regular plans and above. Time logs available on Starter plans and above. Additional modules are switched on by default but are chargeable after the free trial period. This can be switched off at any time. 

Submitting an expense on Breathe is a breeze and designed to save you precious time. Just follow these simple steps:

1. Log in to Your Breathe Account: Access your account using either the desktop version or the mobile app.

2. Navigate to the Expenses Section: Click on the 'Expenses' tab in the main menu to view your expense dashboard.

3. Add a New Expense: Click the 'Add Expense' button to start a new entry.

4. Enter Expense Details: Fill in the required details such as date, category, amount, and description. Ensure you select the appropriate category to comply with company policies.

5. Upload Receipts: Take a photo of your paper receipt using your mobile device or upload an existing image from your computer. This step helps streamline expense tracking and maintain clear financial data.

6. Submit for Approval: Once all details are entered, click 'Submit' to send your expense report for approval.

7. Track Expense Status: Monitor your submitted expenses by checking their status in the expense dashboard. You'll receive email notifications to keep you updated on the approval process.

By following these steps, you can efficiently manage expenses and ensure compliance with company policies.

With Breathe's expenses software, users can submit a wide range of business expenses, ensuring comprehensive expense management. Some of the types of expenses that can be submitted include:

• Travel Costs: Include expenses such as flights, accommodation, and transportation.

• Meal Expenses: Cover costs for business lunches and dinners.

• Office Supplies: Submit expenses for necessary office materials.

• Client Entertainment: Record expenses related to entertaining clients for business purposes.

• Training and Development: Include costs for courses and seminars.

• Telecommunication: Costs for business-related phone and internet usage.

• Miscellaneous: Any other business-related expenses that adhere to company policies.

This flexibility allows businesses to manage their expenses more effectively and maintain compliance with company policies.

Absolutely, with Breathe's expenses software, you have the flexibility to create or modify categories to suit your business needs. This feature allows you to tailor the expense management process, ensuring that all your expenses are accurately categorised according to your company policies.

By customising categories, you can streamline expense reporting and maintain precise financial data, making it easier for finance teams to manage business expenses efficiently.