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Simple rota scheduling software for busy teams

Plan shifts, check cover and keep working hours up to date in one clear place, using the employee information already in Breathe.

Lady looking at rota on phone

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Smiling man checks his phone beside a card showing today’s shift, 09:00–15:00

What is rota scheduling software? 

Rota scheduling software is a tool that helps businesses plan shifts, manage cover and keep track of working hours in one consistent place. It gives managers a clear view of who’s working, when they’re working and where they’re needed, without relying on spreadsheets, paper rotas or messages.

What does rota scheduling software do? 

Good rota scheduling software gives managers and employees a simple way to:

  • Create and share weekly rotas, then update them for the week ahead.
  • Assign shifts using employee details, roles, locations and leave information.
  • Spot staffing gaps or rota clashes before sharing the rota.
  • Give employees one reliable place to view their shifts, see updates and record their hours.

 

Rota scheduling features in Breathe Rota, Time & Attendance

Build and share weekly rotas, fill gaps and track hours in one clear place, without juggling spreadsheets, paper rotas and messages.

Plan and share weekly rotas in one clear place. 

Powered by Breathe HR data, you can easily build shifts using employee details such as roles, locations, contracted hours, and leave information already in Breathe. 

You can also copy a rota that works well and update it for the week ahead. You can fill gaps, plan across different locations and check coverage requirements or rota clashes before you publish.

Breathe Rota weekly staff schedule showing employee shifts, working hours and a Thursday day off.

Keep employees up to date with a reliable place to check their shifts 

They can see rota changes, clock in and out, record breaks and submit their hours, while managers get a clearer view of who’s working, who’s late, who’s on a break and who hasn’t arrived. That means fewer messages and group chats, less confusion and a smoother working day for everyone.

Breathe Rota dashboard showing upcoming shifts, clock-in details and a weekly calendar.

Track hours, overtime and rota costs with less manual work 

Review approved hours and breaks and see the likely cost of a rota before publishing it. Breathe Rota brings rota scheduling, time tracking and pay preparation together in one simple place.

Breathe Rota schedule showing employee shifts and availability details.
Breathe Rota weekly staff schedule showing employee shifts, working hours and a Thursday day off.
Breathe Rota dashboard showing upcoming shifts, clock-in details and a weekly calendar.
Breathe Rota schedule showing employee shifts and availability details.

Our survey says...

 In our 2025 customer survey, we asked Breathe users how our software supports their day-to-day HR. Their answers show the real impact Breathe is having on teams like yours. 

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"The Breathe platform is intuitive, easy to use, and requires minimal training for my team."

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"Breathe’s security and data protection standards give us confidence in handling sensitive employee information."

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"Whenever we need support, Breathe’s support team is responsive, helpful, and resolves issues quickly."

Breathe makes HR admin a breeze

With 40+ features and growing, Breathe makes HR admin easy for businesses with up to 250 people.

What good rota management looks like in practice

Managing shifts can seem straightforward until you’re balancing annual leave, different locations and last-minute changes. When rota planning relies on spreadsheets and messages, it can become difficult to see who’s working and whether you’ve got the right cover.

Start with a clear picture

Good rota management starts with visibility. Managers need to see employee information, roles, locations and leave when planning shifts.

A clear weekly view also makes it easier to spot staffing gaps, potential clashes and other problems before the rota is shared.

Keep rota planning in one place

A clear staff rota helps managers plan shifts, manage cover and make changes without updating several different records. You can copy a rota that works well, update it for the week ahead and keep the latest information together.

Connect hours with pay

Rota software can help managers keep track of working hours, breaks and overtime. Reviewing approved hours before exporting them as a CSV for payroll gives you a clearer record at the end of the pay period.

Give managers more time back

The right staff scheduling software won’t make every staffing decision for you. It can, however, bring employee information, shift planning and working hours together, helping you spend less time chasing updates and more time supporting your team.

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What our customers say about Breathe

We've been building Breathe alongside small businesses for over a decade. The reviews below are a small snapshot of what those teams have to say.

Great product, Even better Service

We've had nothing but excellent experiences with BreatheHR and the support their team provides. The system is very easy to use and understand. In no time we were able to configure with our staff details and rollout this product to our teams.

Any technical issues we raised were quickly addressed by our Account Managers Alex and Geti. Couldn't be happier with the experience thus far.

Sonya-Lee

Great time saver!

We implemented Breathe earlier this year and it has saved so much time managing employees annual leave. The admin is now minimal in the HR dept and its very straight forward to use. Managers can manage their teams efficiently and everyone has access on the App to manage their own details.

Rachael

A pleasure to work with the Breathe team

We’ve been a Breathe Partner for some time, and Natalie Grue and the team are a delight to work with. They’re always approachable, hands on and willing to go out of their way to help whenever we need support. It feels like a genuine partnership, and we’re always happy to recommend Breathe to our clients.

Olivia Thompson
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Frequently asked questions

  • What is rota scheduling software?

  • What’s included in Breathe Rota?

  • Can I plan shifts across multiple locations?

  • How long does it take to build a rota?

  • Is Breathe Rota included in the free trial?

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