why use breathe?


First of all, thank you for your interest. We understand that choosing new software can be a complex and time-consuming process as well as a distraction from other day-to-day matters. We believe in keeping things simple so put together this guide to help you understand the business benefits of Breathe.

Of course, if you have any questions about anything in this guide, we’d be very pleased to speak with you or a member of your team. As you’d expect from a company that helps other business manage HR, we have a friendly, highly-knowledgeable team who talk to you about your requirements and what we can do to meet these.

To contact us, please call 01403 288700
or email: onboarding@breathehr.com

You can also talk to us via Intercom the chat box on our website: breathehr.com

Business Case 1-min (2)

All the best,

Jonathan Richards
CEO | Breathe


Breathe in a nutshell

Breathe is a centralised place for organisation to manage people-related functions and processes.

Breathe is a self-service system which enables employees as well as HR administrators to report absences, request holidays, update personal information and more.

The system includes permission setting tools which managers can use to grant or restrict access to sensitive information. This is key to data and employee information security.

Business Case 2Features

  • Holiday management
  • Sickness & absence tracking
  • Document storage
  • Performance monitoring
  • Training scheduling
  • Expense management


Why do businesses use Breathe?

Having an HR system like Breathe means that businesses can easily keep on top of day-to-day admin, so they’re able to spend less time on time-consuming manual processes. This includes calculating holiday allowances, recording employee absences and collating documents, so management has more time to focus on growth and development. Using Breathe improves efficiency and visibility.

cloud security

Cloud computing & security

Business Case 3

As the benefits of storing information in the cloud increase in popularity, it’s encouraging to see more and more SMEs adopting this model. When we launched Breathe, we chose to offer it as a cloud-based application so customers were not required to invest in new software servers or pay to increase the capacity of existing systems.

Many businesses benefit from the fact that subscribing to Breathe is treated as an operational as opposed to a capital expense. For many businesses, this is a major advantage from an accounting point of view and we recommend consulting a financial expert to see if this model will benefit your business. In most cases we’ve found that it does.

The safety and security of your employee data is our highest priority. Breathe is hosted by Amazon Web Services in their state-of-the-art datacenters which are ISO 27001 certified.
As an added precaution, we ourselves are ISO 27001 accredited, reflecting the commitment to security demonstrated by our working practices and data-handling expertise.

Your office anywhere

One of the major benefits of Breathe being hosted in the cloud is that it is accessible anywhere with an internet connection. In a time when remote and home working are increasingly the norm, and where field-based employees need access to the same applications used by their office-based colleagues, this has never been so important. All users can access Breathe via smartphones, tablets, laptops and PCs.

GDPR and Subject Access Request compliance

Business Case 4The management of employee data is subject to the same rules as the management of prospect and customer information. Since the 2018 introduction of the General Data Protection Regulations (GDPR) the Information Commissioner’s Office (ICO) has already fined many small businesses and charities for data infringements.

In May 2019, GDPR regulations were extended to cover Subject Access Requests (SARs), whereby an employee can request all information held by them by an employer.

Changes & your new responsibilities

  • Business Case 5-min (1)No fee unless the request is manifestly unfounded or excessive.
  • 30 days (not 40) to respond, with an option to extend by up to 60 days in limited circumstances.
  • A greater level of information to be supplied.
  • SARs no longer have to be made in writing.

By centralising the storage of information about your employees in Breathe, you will be able to deal with any SARs far more easily than if data is held in different systems, spreadsheets and manual records. In this way, Breathe can help you achieve GDPR compliance.

breathe in numbers

Breathe in numbers

In June 2019, we asked 300 customers what they think of Breathe. These are the responses we received:

98% say Breathe has given them better overall visibility of their employees.

90% agree that Breathe is good value for money.

96% would recommend Breathe to another SME.

86% are happy with the amount of help they receive from our support team.


How much time you could save with HR Software

Business Case 6-min (1)Need to work out the ROI? Head over to our online ROI calculator to discover the value our software can deliver to your business.

pricing plans

Clear and simple pricing plans

There are no contract tie-ins and you can pay monthly or annually. If you choose the latter, you’ll receive a 10% discount for the cost of your subscription.

We charge by account size and not per employee. Support included.

Business Case 7-min (1)

Business Case 8-min (2)


Try Breathe today

For a free 14-day trial visit breathehr.com

No credit card required. Cancel anytime.

All you need to manage HR, all in one place


Start your free 14-day trial

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