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Updated July 2021. With over 16 million people employed by UK SMEs, it’s fair to say that inductions are something UK small business owners and managers are familiar with. Having an induction checklist is an easy way to make onboarding new employees simpler.
What’s the difference between an induction and an onboarding?
What is an induction checklist?
Why have an induction checklist?
How an induction checklist can help new employees
How an induction checklist can help managers
Do remote employees need an induction checklist?
New Employee Induction Checklist
What’s the difference between an induction and an onboarding?
An induction (sometimes called ‘orientation’) focuses on an employee’s first few days in a company. Inductions concentrate on showing a new employee the basics of how your company operates. An induction is part of a broader onboarding process.
An onboarding covers everything from the moment an employee accepts their job offer right through to several months into the role. It’s about giving them the necessary skills and knowledge they need to do their roles effectively.
What is an induction checklist?
An induction checklist is a well-planned list of activities for a new starter to complete. It covers basics such as how lunch hours work as well as formal activities such as how to submit expenses.
It doesn’t cover tasks that need to be done by the employee’s manager before the new employee arrives. Equipment, uniform, passwords and software access should be planned well in advance so that your new starter has everything they need from day one.
Why have an induction checklist?
An induction checklist helps your employee settle in more quickly. This will mean they’re productive more quickly. Induction checklists don’t only benefit employees however, they can also make a manager’s job simpler.
How an induction checklist can help new employees
Not only can starting a new job feel daunting, but it can also leave employees feeling vulnerable. Even the simplest things such as finding the bathrooms or knowing where the stationery is kept will feel difficult. Having an induction checklist helps reduce that feeling of vulnerability and welcome your employee. It’s the administrative equivalent of holding their hand as they find their way around.
How an induction checklist can help managers
In an SME, it’s the managers who is most likely to takes care of their employee’s induction. However, busy managers will already have:
- other team members who need their attention
- important meetings booked into their diary
- urgent work to complete
- reduced capacity because they’ve been shortstaffed.
With all of this going on, having an induction checklist removes some of the pressure. There’s no need to waste precious headspace on wondering what to include. Instead, you can take the checklist and then decide how to implement it. Having a checklist also means some of the induction planning can be handed to a team assistant or VA leaving them to book in meetings or arrange phone calls for the new employee.
Do remote employees need an induction checklist?
They may not be in the office, but that doesn’t mean remote employees don’t need an induction checklist. If anything, a well-thought through induction is even more important because remote employees can feel isolated or get inadvertently left out. For that reason, we’ve added some remote-employee specific induction details to the bottom of this checklist.
New Employee Induction Checklist
Here is a list of topics and activities to cover in a new employee induction checklist for on-site employees.
Company background
- Company history
- Vision and purpose
- Company culture goals
- Current high-level aims
- Introduction to the directors and other key people
Facilities
- Car parking
- Kitchen facilities
- Stationery
- Security - locking up
- Smoking/Alcohol/drugs policies
- Health and safety - First Aid/ Accident procedures
- Web access policy
- BYOD (Bring your own device) policy
- Email & phone use policy
- Day start and end times
- Lunch hours
- How to answer the phone
- Holiday rules and leave booking
- Dress code
- Flexible working policy
Job Role Information
- Job title
- Areas of responsibility
- Contribution of the role to the business
- Introduction to their immediate team and key collaborators
- Priorities
- Performance reviews
HR Documentation
- Signed contract
- Sharing the employee handbook
- P45
- Completed information sheet for HR
- Pension
- Pay – when in month
- Benefits
- Expenses
- Salary reviews
Remote employee induction checklist extras
Out of sight doesn’t mean out of mind. Make sure you take your remote new starters through the above checklist, adapting it where necessary for their new location. You could include:
- Video call meet and greets with key people such as directors and team members.
- A video tour of the building so they can get a feel of the way you work.
- A meet and greet call with key supports such as IT and their HR contact.
- Details of your remote working policy and expectations.
- A remote workplace health and safety review.
- Online meeting and remote working etiquette.
- Introduction to collaboration software.
Covering these details in an employee’s first few days will help them settle in more quickly and help them start doing their jobs sooner, contributing to a stronger and more productive workforce. It’s worth remembering however, that there’s no fixed way to give your employees a great induction. Make sure you cover off the important details, but feel free to get creative with how you deliver them, just like the companies in these induction examples.
Managing new starter and existing employee related documentation and job information with ease using Breathe. The system is easy to use, highly secure and can has been designed to reduce time spent on personal related admin, enabling people to focus on supporting their team members.
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