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HR Software

Staff Management Software

Staff management software

Our innovative staff management software helps businesses take control of their HR processes, so they can work smarter.

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Loved by 17,000+ UK SMEs

graphic showcasing Breathe HR being used to book and manage leave requests

What is staff management software?

A staff management system brings all your HR processes into one place, so you can manage your people without relying on spreadsheets and paper. From employee performance reviews to staff leave requests, it makes everyday HR tasks easier.

What does a staff management system do?

Breathe's staff management software is built to make HR easier for your whole team. It helps you:

Leave spreadsheets and paper admin behind for good
Keep essential employee information at your fingertips
Make holiday and absence tracking easy for your whole team
Spend less time on manual tasks and more time on your people

Your complete toolkit for staff management.

From performance conversations to holiday management and on-the-go access, Breathe makes the everyday HR stuff easier for everyone.

Monitor staff performance

Keep all your one-to-one conversations, agreed outcomes and follow-up actions in one place, so nothing gets lost along the way.

A graphic showcasing that Breathe HR has the following features: Objective setting, one to ones, and kudos. Displayed on a light blue gradient background

Manage employee holidays

Your team can request holidays whenever they need to, managers approve them in seconds, and a visual calendar shows you who's off and when.

Go portable HR doesn't have to be tied to a desk

Your team can request leave, log sickness, submit expenses and send each other Kudos on the go with the Breathe People Portal app.

Mobile phone showcasing booking annual leave on the Breathe People Portal app, placed on a blue and beige gradient background.

Our survey says...

In our 2025 customer survey, we asked Breathe users how our software supports their day-to-day HR. Their answers show the real impact Breathe is having on teams like yours.

"The Breathe platform is intuitive, easy to use, and requires minimal training for my team."

"Breathe’s security and data protection standards give us confidence in handling sensitive employee information."

"Whenever we need support, Breathe’s support team is responsive, helpful, and resolves issues quickly."

Breathe makes HR admin a breeze

With 40+ features and growing, Breathe makes HR admin easy for businesses with up to 250 people.

Learn more

How smart businesses manage their people

Amy Rosoman, Content Marketing Manager & Trends Analyst at Breathe

Managing HR with spreadsheets and paper forms takes up time you don't have. Breathe's staff management software puts everything in one place, from employee performance reviews to staff leave requests, and your team can access it wherever they're working. Whether you've got 5 people or 250, it's built to make HR easier so you can focus on your team.

Keep performance conversations in one place

Staying on top of performance shouldn't mean digging through notes and inboxes. With Breathe, you can keep all your one-to-one conversations, agreed outcomes and follow-up actions in one place, so nothing gets lost along the way.

Make time off stress-free

Managing time off should be stress-free, for employees and managers alike. Breathe makes it easy. Your team can request holidays whenever they need to, managers approve them in seconds, and a visual calendar shows you who's off and when at a glance. Leave records stay up to date automatically, so there's no chasing and no guesswork when it comes to planning ahead.

HR that travels with you

You don't need to be at your desk to stay on top of HR. Breathe is fully mobile-optimised, so you can access everything you need from your phone or laptop, wherever you're working. Your team also has the Breathe People Portal app, which means they can request leave, log sickness, submit expenses and send each other Kudos on the go.

All of this means less time on paperwork and more time for your people. That's what good HR software should do.

What our customers say about Breathe

We've been building Breathe alongside small businesses for over a decade. The reviews below are a small snapshot of what those teams have to say.

Great system, value for money - a must for SMEs!

Great system - simple to use and new helpful features added regularly.
Initially purchased this a few years ago for recording staff holidays but it has been so useful for other things too. Excellent reporting system and the facility to make bulk updates. The Learn courses are a great way of keeping up to date with legislation and helping staff in daily duties.

Gail

Easy to use

I have used many HR software businesses as an HR Consultant with a number of clients. I have found Breath HR one of the easiest to use. Everything is explained and if you have a more difficult question their chat bot is helpful, otherwise their staff are excellent. They always check to ensure that you have sorted out any problems and quickly. I would certainly recommend them to small/medium sized businesses.

Nichola

Great time saver!

We implemented Breathe earlier this year and it has saved so much time managing employees annual leave. The admin is now minimal in the HR dept and its very straight forward to use. Managers can manage their teams efficiently and everyone has access on the App to manage their own details.

Rachael

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Frequently asked questions

Common questions about staff management software.

Which companies use staff management software?

All sorts, from brand new start-ups to businesses that have been growing for years. However your company's set up, having the right HR software makes a real difference. Breathe's built for UK SMEs with up to 250 people, taking the hassle out of admin so you can spend more time on your team.
How much does it cost to install staff management software?

With Breathe, there's nothing to install on your computer as it's cloud-based. So, you and your team can login and use it as long as you have internet. You can try it free for 14 days to see if it's right for you.
Surely there’s a set-up fee involved?

No, there's no set-up fee with Breathe. You can try it free for 14 days using your own data, so you can see how it works for your team before making any decisions. It's designed to be easy to set up and use.
How do I get set up?

Breathe's is designed to be self-service and easy to use, so getting set up is something you can do yourself. During your free 14-day trial, you can add your team's details, upload your documents and have a proper look at the Core features and any add-ons you're interested in.
If you have any questions or need some help along the way, our team are always on hand.
What is a staff management system?

A staff management system is software that helps you look after all your HR in one place. Instead of juggling spreadsheets, emails and paper forms, your team can do things like request time off, access their own information and keep track of important documents, all from wherever they're working.
What is HR software?

HR software helps you look after all your HR in one place, from employee records and holiday to performance and absence. Instead of relying on spreadsheets or paperwork, your team can access what they need, when they need it.
What are Kudos?

Kudos is Breathe's way of helping your team recognise each other's hard work. Whether it's a manager saying thank you or a colleague giving a shout-out, it's a simple way to show people they're valued and keep your workplace culture feeling positive.

Join over 17,000 SMEs that choose Breathe as their #1 HR software provider

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