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The platform
One employee record behind everything
Core HR is the heart of Breathe. It holds every employee’s details, documents, holiday, absence and performance, and connects everything else. Start with Core HR and add only what you need. Rota, Expenses, Learn and the rest work from the same record, so there’s nothing to re-enter, chase or stitch together.
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Take a look at everything Breathe can do
Platform modules
Included as standard — no add-ons required
People & records
Time & leave
Performance & growth
Reporting
Add-on module — Rota, Time & Attendance
Scheduling
Add-on module — Rota, Time & Attendance
Hours worked
Add-on module — compliance and growth courses
Training
Add-on module — vacancy to signed offer
Hiring
Add-on module — claims, receipts and approvals
Claims
Add-on module — risk assessments and incidents
Compliance
Coming soon — pay runs fed by hours and claims
Pay
Coming soon — answers for your team, from your own policies
AI Assistant
One record, from leave to performance to planning
Contact details, contracts, salary history and right-to-work checks live on a single employee record. The same record feeds reviews, rotas and reports, so you update it once and it stays consistent everywhere.
Share documents and get them signed
Upload handbooks and policies, share them with the right people and collect e-signatures. You can see who has read what and when.
Streamline your holiday processes
Make keeping track of who's off and when quick, easy and fuss-free. Your team can request time off in seconds and you can respond in a single click.
Keep track of absences and trends
Everything you need to monitor sickness trends and keep all absences in one convenient and secure place, with Bradford Factor scores worked out for you.
One-to-ones that actually get followed up
Managers keep notes, agreed actions and dates in the same place as the employee record, so nothing gets lost between conversations.
Goals people can see and update
Set objectives, track progress and keep them visible between reviews so appraisals are a summary rather than a scramble.
Ask your team how it is going
Run quick pulse checks or more detailed surveys on engagement and wellbeing. Gather feedback in minutes and keep it alongside your HR records.
The numbers behind your people
Headcount, turnover, absence rates and holiday liability, ready to export. Answer a board question without building a spreadsheet.
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HR in your team’s pocket
Employees book leave, view payslip documents and check the team calendar from their phone. Managers approve from wherever they are.
Manage employee shifts and rotas
Build templates, drag and drop shifts and share rotas with your team, all in one modern system. Costs update as you plan.
Publish once, handle the changes calmly
Publish the rota and your team sees it instantly. Swap requests and open shifts come to you rather than arriving by text on a Sunday night.
Clocking in without the paperwork
People clock in from their phone or a shared device, and hours land against the right shift. No more transcribing paper timesheets.
Timesheets that are ready for payroll
Approved hours, overtime and breaks totalled up and exportable, so what you pay matches what was worked.
Empower your people with flexible online learning
Give staff access to over 100 UK-specific courses, from compliance to development, in one centralised digital space.
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Prove the training happened
Monitor progress, issue certificates and keep training records against the employee profile, ready for the next audit.
Every applicant in one pipeline
Post a vacancy, collect applications and move people through stages together, instead of across three inboxes.
From signed offer to first day
Send the offer, collect the signature and roll the new starter straight into an onboarding checklist and an employee record.
Receipts photographed, not posted
Your team submits claims with a photo of the receipt from the mobile app, coded to the right category as they go.
Approve claims in a click
Claims route to the right approver and, once signed off, are ready to flow into pay. Nothing sits in a drawer until month end.
Simplify workplace compliance and protect your people
Track risk assessments and review dates in a digital toolkit built for growing businesses, with the evidence kept alongside employee data.
Log an incident while the detail is fresh
Report incidents and near misses, record the investigation and keep an audit trail you can hand over without a scramble.
Know who covers what, today
Map fire wardens, first aiders and other emergency roles against your people, and see the gaps before an inspection finds them.
Pay runs fed by hours and claims
Approved timesheets and expense claims flow straight into pay, so the same numbers are used end to end. Coming soon.
Already using Xero?
Push approved employee data into Xero Payroll today, and move onto Breathe Payroll when it lands.
Answers from the policies you already have
Employees ask a question and get an answer drawn from the handbook and documents stored in Breathe, so fewer routine queries land with you.
Be first to try it
The AI Assistant is in development. Register your interest and we will let you know as soon as it is ready for your account.
Everything in Core HR
Included as standard — no add-ons required
Employee records
One record across leave, performance and planning
Documents
Store, share, get sign-off
Holiday & leave
Requests, approvals, allowances
Absence tracking
Sickness records and patterns
One-to-ones
Notes and actions in one place
Objectives
Goals people can see
Polls & surveys
Quick pulse checks
People reporting
Headcount, turnover, absence
Mobile app
For everyone in the team
Rota
Add-on module — Rota, Time & Attendance
Shift planning
Templates, drag and drop
Publish & swap
Share rotas, handle changes
Time & Attendance
Add-on module — Rota, Time & Attendance
Clock in and out
From mobile or a shared device
Timesheets
Hours ready for pay
Learn
Add-on module — compliance and growth courses
Course library
100+ UK-specific courses
Training records
Progress and certificates
Recruitment
Add-on module — vacancy to signed offer
Vacancies & applicants
Track every stage
Offers & onboarding
Vacancy to signed offer
Expenses
Add-on module — claims, receipts and approvals
Claims & receipts
Submit from a phone
Approvals
Sign off in a click
Health & Safety
Add-on module — risk assessments and incidents
Risk assessments
Log, review, evidence
Incidents
Report and investigate
Emergency roles
Fire wardens and first aiders
Payroll Coming soon
Coming soon — pay runs fed by hours and claims
Pay runs
Fed by hours and claims
Xero integration
Available today
AI Assistant Coming soon
Coming soon — answers for your team, from your own policies
Policy answers
From your own handbook
Early access
Register your interest
Customer stories
What changes once HR lives in one place
“Breathe has made a huge difference. It’s simple, clear and makes managing rotas, sickness and leave so much easier. We couldn’t go back to paper now.”
Tracey Manning, Deputy Estates Manager
Blue Sky Leisure, Hospitality, 101–150 employees
10 hrs
HR admin saved every week
15 mins
saved every day on timesheets
“Before Breathe, HR was a total mess – spreadsheets, papers, word docs, everything everywhere. Now it’s all in one place, secure, saving me loads of time and making life so much easier.”
Anne Wordsworth, Owner & Managing Director
Cube Accounting, Accounting, 8 employees
50%
less time on HR admin
10/10
for value for money
What’s new at Breathe
New ways to manage more of the people side of your business, built into the platform you already know. Here’s what’s new and what’s coming next.
Polls & surveys
Now part of Performance & Growth in Core HR. Run quick pulse checks or detailed surveys on engagement and wellbeing, and keep the results alongside your HR records.
Health & Safety toolkit
Risk assessments, incident logs and emergency roles, kept beside your employee records.
Rota, Time & Attendance
Build rotas, let your team clock in from their phone and keep hours within weekly limits, all from one upgraded module.
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Breathe Payroll
Pay runs fed by the hours and claims you have already approved. Xero Payroll integration available today.
HR insights
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