We all strive to invest ourselves in our jobs and sometimes its necessary to come up for air. Your staff aren’t a machines and every now and again they need some downtime in order to continue working at their maximum capacity for the rest of the year. It’s especially common in small companies for staff to feel as though it is inconvenient to take time off work as there is always something that needs to be done, but a team that is worked too hard risks the chance of becoming disengaged. 

What holiday are staff entitled to?

Almost all workers in the UK receive 5.6 weeks’ paid holiday entitlement a year and this can, at the employer’s discretion, include bank holidays. Full time workers (working 5 days a week) must receive 28 days of paid annual leave. This is calculated by multiplying a normal working week (5 days) by the annual entitlement of 5.6 weeks.

Related: Bank holiday entitlement for part-time workers: how to calculate

What then becomes tricky is when it comes to calculating part time holiday allowances. They can be a real pain, especially if you only do it once every now and again. That’s why Breathe have built a part-time holiday calculator to make this task easy for you! All you have to do is enter the data required and the rest is worked out for you.

Calculating part-time holiday allowances

Calculating holiday allowances for part time workers can get tricky because it my need to be done in hours and, depending on circumstances, may involve statutory holidays.

The starting point is that part-time workers are also entitled to a minimum of 5.6 weeks of paid holiday each year.

Example: A worker works 3 equal 4 hour days a week. Their leave is calculated by multiplying 3 by 5.6, which comes to 16.8 days of annual paid leave.

The complexity comes when you consider how best to deal with bank holidays. The easy option is to give them the day off if a bank holiday falls on one of their working days. Trouble is, that this favours those who work on Mondays. One way to deal with this is to take the full time allowance, add the bank holidays then prorata the total down according to how many days per week the employee works.

Related: Zero hours contracts: holiday pay and entitlement

If they work an uneven number of hours per day then the calculation needs to be done in hours:

Example: A worker works 3 hours on Monday and 2 hours on Friday. Their leave is calculated by multiplying 3 by 5.6, which comes to 16.8 days of annual paid leave.

Part-time holiday calculator