Human Resource Management (HRM) stands as a pivotal element within any organisation, aiming to nurture and optimally utilise the workforce. An HRMS system provides a comprehensive solution for managing a broad spectrum of HR functions, including payroll, employee records, and talent management.
This system integrates smoothly with payroll software and utilises smart technologies to boost efficiency and improve the employee experience. By simplifying these essential processes, organisations can dedicate more attention to strategic initiatives that drive growth and success.
A Human Resources Management System (HRMS), sometimes called a HR Information System (HRIS), is a type of information and reporting system that helps a business to automate and manage human resource processes.
HRMS systems are essential tools for businesses of all sizes, offering flexibility through web and cloud-based solutions and integrating various HR functions to improve efficiency and data analysis for strategic decision-making.
A HRMS is used to perform business processes and HR functions, from managing employee data and payroll to attendance management, performance evaluations and the monitoring of training, as well as supporting strategic business decisions. A HR Management System automates a lot of the traditionally time-consuming HR administrative tasks.
Any company with employees will have a HR Management System in some form or another, ranging from manual documents and spreadsheets to comprehensive cloud-based HR Management Systems designed to handle all HR processes.
A HR Management System is used by HR professionals, managers and employees.
A HR Management System is a tool that's invaluable to HR professionals, managers, and employees alike. The HR team is at the heart of using these systems effectively to streamline operations, boost employee satisfaction, cut down on mistakes, and oversee digital transformations within their organisations.
This not only makes their jobs easier but also enhances the overall dynamics of the workplace.
The function of an HR Management System is to automate human resource processes & systems and put information and HR task management at the fingertips of HR professionals, managers and employees.
Features of a comprehensive HR Management System include:
• Storing employee data
• Payroll administration and export
• Benefits management
• Expenses management
• Document management
• Attendance tracking (absenteeism, sickness and holidays)
• Time logging
• Performance evaluation
• Recruitment and applicant tracking
• Onboarding
• API functionality
• Data importing
• Reporting
Additionally, top HRMS systems can seamlessly integrate with various payroll software solutions like Access Payroll, Sage Payroll, and Xero.
HR processes are time consuming when performed manually and storing paper-based employee data has implications for efficiency and security.
An automated HR system provides a powerful solution for everyday HR processes, cutting the time spent on HR admin. Human capital management solutions, particularly cloud-based HR software, enhance employee experience through personalisation and intelligent features while ensuring HR compliance.
Breathe’s user-friendly HR software maximises employee engagement and improves operational efficiency.
Using a seamless system to manage HR saves time and gives leaders, HR professionals and managers instant access to the rich data required to make strategic business decisions. Without an automated HR system, HR professionals spend nearly half of their daily working hours performing tedious administrative processes.
Using an automated HR Management System (HRMS) to streamline human resources activities gives HR professionals more time to spend on other HR priorities, such as recruitment, training, development and employee engagement, which all have a positive impact on attracting and retaining talent and improving engagement and productivity.
A HRMS automates and digitalises core HR processes like payroll and benefits administration, allowing HR teams to focus on higher-value tasks by reducing labour-intensive, manual efforts.
A HRMS also keeps rich employee data at your fingertips, enabling you to plan ahead and make strategic decisions quickly.
As soon as you have a single employee, your business will need to manage HR processes. As your team grows, the problem of managing them and keeping records up to date can become a struggle. It’s not ideal to have sensitive information stored in multiple folders or systems.
The more employees you have to manage with a manual HR system, the less efficient it becomes. The sooner you put your HR processes in one place, the easier it is to manage, giving you more time to focus on growing your business.
Software as a Service (also known as cloud-based software) is a way of delivering applications over the internet. It means you don’t have to install or maintain any software on your computer hard drives – you simply access the service through your web browser over the internet using a secure password.
Cloud HR Management Systems have many benefits over traditional manual or desktop software solutions.
The flexibility and integration capabilities of HRMS systems in a cloud-based environment allow businesses to automate and digitalise HR processes, improving efficiency and employee experience.
These include:
Installation
With a cloud-based HR system, no installation is required, you simply sign up to the service online.
Access
A cloud-based HR system is accessible from anywhere you have an internet connection using a PC, Mac, tablet or mobile device.
Efficiency
Many HR processes are automated. Data is easily kept up-to-date in real time and is accessible 24/7.
Cost
With cloud-based software there are no large upfront costs - the cost is spread over low monthly subscription payments.
Updates
On the cloud all updates are automatic.
Back-ups
Data is automatically backed up from the cloud by your software provider.
Support
Saas HR providers generally offer robust system support via email and online chat. Breathe also offer telephone support, which is unusual for a Saas HR provider. Cloud solutions cut down the need for an internal IT specialist.
Compatibility
Because you access your cloud application from a browser, you can run any operating system.
There are several types of HR systems, each designed to support different aspects of HR processes.
Human Resource Management Systems (HRMS) are comprehensive platforms that encompass all the data management structures of an HRIS but also include more qualitative and complex functionalities, such as talent management. HRMS are ideal for organisations looking to integrate a wide range of HR functions into a single system.
Human Resource Information Systems (HRIS) are typically built on a database of employee information and are used to support core HR processes that are more linear and quantitative, such as payroll processing and time and attendance management. These systems are essential for maintaining accurate employee records and ensuring compliance with labor laws.
Human Capital Management (HCM) systems, on the other hand, are an umbrella term that describes the broad set of practices and software an organisation uses to manage its workforce from recruitment through retirement. HCM systems focus on optimising the value of human capital by integrating various HR functions, including talent management, performance management, and succession planning.
Take a free trial of Breathe to see for yourself how easy it is to win back time in your day and help your people be the best they can be.
