Home
HR Software
Document Management

Document Management Software

Store important documents safely & securely.

Company docs

Access HR documents anywhere

Streamline your HR admin with Breathe's document management tool.

With unlimited online document storage, it's easy to organise your workplace & keep your team in the know.

The best bit? You'll free up time for the important stuff.

Try Breathe for free
Graphic of pop ups relating to company documents and statistics on percentage marked as read vs unread

Benefits of going paperless

Embrace a streamlined approach to document management with Breathe's HR software, designed to enhance efficiency and security.

  • Cost Savings: Cut down on expenses related to paper and storage.

  • Eco-Friendly: Support sustainability by reducing paper usage. On average our customers save 11 sheets of paper every day. 

  • Secure Access: Protect sensitive employee information with robust security measures.

  • Instant Accessibility: Access important documents anytime, anywhere.

  • Efficient Workflows: Automate document-related tasks, saving time and effort.

Why switch to digital document management?

Enhance your HR processes by switching to a digital HR document management system.

Digitise and securely manage all employee documents, from contracts to appraisals, with easy access and robust security, ensuring only authorised employees can view relevant documents. Automate key tasks like onboarding and performance reviews, reducing errors and saving valuable time.

Personal documents section on Breathe example

81% of Breathe users agree - Since implementing Breathe, our ability to manage and access employee data has significantly improved. 

- Breathe HR 2025 customer survey. 

Types of Documents We Manage

What types of documents can I manage? Our HR document management software efficiently handles a wide array of files, ensuring your important documents are securely stored and easily accessible.

  • Employee Records: Keep comprehensive employee documentation, including personal details, performance reviews, and training records, all in one secure location.

  • Contracts: Manage employee contracts efficiently, with automated reminders for renewals and amendments, ensuring compliance with workplace regulations.

  • Compliance Documentation: Store and organise essential compliance documents, such as health and safety protocols and company policies, ensuring your organisation stays up-to-date with regulatory requirements.

Mobile phone lock screen with an email notification form Breathe saying 'Company documents reminder, you have 1 document you need to read'

Share information, fast

With everything stored online, important information can be shared across your organisation instantly.

Track who has/has yet to read a document and send reminders at the click of a button.

Plans & Pricing Watch demo

Safe, secure & compliant

All sensitive data stored in Breathe is encrypted to the highest security standards, and because it’s online it’s kept safe from natural disasters or theft.

Our handy privacy controls ensure your organisation remains GDPR compliant too, with users only having access to what they’re authorised. 

Additionally, we utilise advanced security measures such as multi-factor authentication and secure access protocols to further protect your HR documents.

Try Breathe for free
Breathe's HR software interface showing list of company documents with a pop up showing someone adding a new company document and choosing an audience

Common questions about data security

  • How does your software ensure data security?

3 great reasons to start a Breathe trial

1

Test drive all features for FREE

2

Use your own data to see the system in action

3

Try for 14 days - no card details required

During your trial, you'll be in the driving seat and have the freedom you need to experience the system first-hand. There's absolutely no obligation to buy, and while we offer a self service experience, our friendly support team will be on hand if you need them.

Start your free trial

What our customers say about Breathe

‘Very easy to use experience’

I like being able to see everything about a person just from clicking on their profile, not having to go onto lots of different systems. Also being able to upload documents and get rid of paper.

Laura Whittaker HR Admin Officer

‘Very intuitive’

We now have a central place to store company documents and an effective way of ensuring our employees read them.

Operations Manager G2 review

‘Our business couldn't be without’

One stop place for everything HR realted. It allows myself and managers to all have visibility of their team and upload documents.

Bianca Davies Performance Manager
See more reviews
Breathe's HR software interface showing the performance reports of a Health and Safety company document, with a pie chart showing who has/hasn't read

Embrace the paperless future

It goes without saying, but storing everything on HR document management software will save your business hundreds of pounds on paper, ink, and filing cabinets.

Going paperless is good for the pennies - and good for the environment, too. It's a win-win.

Want to see more of what we offer?

CED

Get
organised

Automatically generated tasks and email reminders keep you and your people on track.
OD@3x-1

Centralise employee data

If you can get online, you can access your HR and personnel data – easily and securely.

OA@3x-1

Observe absence

Monitor absence & sickness with the manager dashboard, calendar and reports functionality.

All our features

Join over 16,000 SMEs that choose Breathe as their #1 HR software provider

Group 29 Group 29 (1)